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The Terms & Conditions stated below form a contract between Presley Swensson of The Event Kitchen (The Caterer) and (The Client).

 All bookings are subject to these Terms & Conditions which have been updated in March 2025.  In these Terms and Conditions, the ffollowing expressions have the following meanings:

 

•                “The Client” The person/s who have paid to hire the services of The Caterer.

•                “The Caterer” Presley Swensson of The Event Kitchen.

1.0         Booking Confirmation 

 

1.1             All event bookings must be confirmed in writing by The Client.

 

1.2             A non-refundable deposit of 750€ is required from The Client to secure The Caterer for the date of the event. 

 

1.3             Payment of the deposit serves as acknowledgment and acceptance of these Terms and Conditions by The Client. 

 

2.0         Pricing Terms  

 

2.1             Unless otherwise specified, all prices are calculated on a per-person basis. Prices are exempt from TVA (the French equivalent of                      VAT).

 

2.2             All bookings are subject to a minimum of adult guests as specified  on the  deposit invoice, unless otherwise agreed with The                        Caterer.  The guaranteed minimum number of adult guests in this case is add agreed number adult guests as indicated on your                      deposit invoice.

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3.0        Payment Terms & Schedule

 

3.1            The Client agrees to pay a non-refundable deposit, by bank transfer, to secure the booking.

 

3.2            The Client agrees to provide the Caterer with an interim payment of 1000€ four calendar months prior to the event (DATE).

 

3.3            The Client agrees to provide the Caterer, no later than one calendar month (put in date) prior to the event: final numbers of guests,                 individual food choices as appropriate, allergies and special dietary requirements. The information provided at this point will be                     used to produce the final invoice for the outstanding balance.

 

3.4            The final invoice for the outstanding balance will be submitted to The Client for payment no later than 21 days prior to the event,                   by bank transfer, to The Caterer (put in date)

 

3.5            If the final adult guest numbers drop below the guaranteed minimum number, The Caterer will charge for the guaranteed                             minimum number of adults at the full, per adult price.

 

3.6            If final numbers decrease once the final invoice has been paid then there will be no refund or reduction in costs. If numbers                          increase once the final invoice has been paid, every effort will be made to accommodate the extra guests, and the additional costs                  will be invoiced to The Client. 

 

4.0         Menu

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4.1             The menu will be agreed between The Client and The Caterer. Changes to the menu can only be made in consultation with The                      Caterer no later than one month before the event date.

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4.2             Every effort will be made to procure the ingredients as defined in the agreed menu. Should this not be possible due to                                 seasonality or availability of produce every effort will be made to find alternative produce. The Client will be notified accordingly. 

 

5.0         Cancellation & Postponement Policy 

 

5.1            All cancellation must be communicated by The Client to The Caterer in writing.

 

5.2            Cancellations by The Client made four months or more before the event will result in The Caterer retaining 100% of the deposit                     paid by The Client.

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5.3            Cancellation by The Client made between one month and four months before the event will result in The Caterer retaining both                   the initial deposit payment of 750€ and the interim payment of 1000€.

 

5.4            If the event is cancelled by The Client within one calendar month of the event date, this will result in 100% of the total event cost                    being payable to The Caterer. This reflects the limited time available to obtain any alternative bookings. The total event cost will                   be based on the final numbers of guests communicated by The Client one month before the event or if not provided, the                               estimated number of guests communicated at the time of booking, multiplied by the agreed price per adult guest.

 

5.5            If The Caterer is unable to fulfil the contract due to unforeseen and serious circumstances, The Caterer will refund any monies                       paid by The Client and will make reasonable efforts to arrange alternative services of similar quality.

 

6.0            Insurance

 

6.1             The Caterer carries the appropriate insurance cover relevant to its service.  The Caterer’s insurance does not cover any damages                    or accidents not due to any direct fault of The Caterer.  

 

6.2            The Caterer strongly advises The Client to take out relevant event insurance 

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7.0            Dietary Requirements & Special Requests

 

7.1             The Caterer requires that The Client asks all their guests if they have any food relevant allergies, and that The Client informs The                   Caterer of these one month before the event. The Caterer asks that The Client pay particular attention to the list below, detailing                   the 14 major allergens for concern: - Cereals containing gluten, Crustaceans, Eggs, Fish, Peanuts, Soybeans, Milk, Nuts, Celery &                       Celeriac, Mustard, Sesame, Sulphur dioxide/sulphites, this can be used as a preservative in dried fruit, Lupin & Molluscs. 

 

7.2            The Caterer offers products that can include the 14 major allergens as detailed in point 7.1. Whilst The Caterer takes steps to                           minimise the risk of cross contamination, The Caterer cannot guarantee that any of the products are free from the 14 major                           allergens as detailed in 7.1.

 

7.3            The Caterer will endeavour to provide suitable adaptions to The Client’s menu for any guests with special dietary requirements or                 food allergies that The Caterer is made aware of. The Caterer cannot however take responsibility for any guest’s special dietary                      requirements unless advised in advance no less than one month prior to the event 

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8.0.        Tableware / Equipment / Furniture Hire

 

8.1             Unless itemised on the invoice, the price does not include the hire of tableware (crockery, cutlery, glassware), or table linen.                            Should you hire tableware from a third party or use that provided at a venue, we will not be responsible for cleaning, unless                          otherwise agreed by prior arrangement. We will however tidy and stack tableware into the suppliers boxes etc.

 

8.2            The Caterer will not be responsible for any loss or damage to any hire items or equipment or washing up of tableware or                              movement of any hire items from third parties or supplied by the venue unless previously agreed between The Client and The                       Caterer.

 

9.0         Travel Costs

 

9.1             Travel up to 40km radius away from our base is free of charge. However for distances above this we charge 0.60€ per excess km                    per vehicle plus any toll charges incurred. We aim to keep the number of vehicles required to a minimum by car sharing.  

 

10.0          Catering Equipment 

 

10.1           Depending on the facilities available at the venue, additional charges may apply for the hiring of specialist equipment.  If so, the                     Caterer will notify The Client of this following the site visit. 

 

10.2           Should any equipment, whether owned by The Caterer or hired on The Client’s behalf, be lost or damaged, The Client will be                         charged at the full replacement cost. 

 

10.3          The Caterer accepts no liability if the equipment hired from a third party or owned by the venue, malfunctions, adversely affects                     the catering of the event. 

 

11.0        Contracting to Third Parties

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11.1            For larger events, The Caterer may collaborate with another self-employed (autoentrepreneur) chef to bring additional skills and                     expertise to the team. In this case, for the final payment, two separate invoices will be sent to the client reflecting the individual                     contributions of the two chefs.

 

12.0       Misc.

 

12.1           The Caterer accepts no liability for any food supplied to The Client by another caterer (or food products supplied by The Client                      themselves) in addition to those arranged by the Caterer.

 

12.2           The Caterer does not employ the service staff; The Client will be required to pay the service staff direct for their services. 

 

12.3           The Caterer will not be held responsible for failure of performance due to loss of utilities such as electricity, gas, water because of                 man-made or natural causes, such as a storm.  

 

12.4           The Caterer will remove all food waste at the end of the event but will not be responsible for removing any other waste, such as                    glass bottles and cardboard boxes. 

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13.0       Force Majeure

 

13.1           No liability is accepted by The Caterer for failure of performance due to natural causes, strike, lockout, hostilities, adverse weather                  conditions or any other circumstances outside the control of The Caterer.

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